Rink operations, simplified
Run your rink with one workflow for scheduling, billing, pickup, and maintenance
RinkOps helps operators replace spreadsheets with a single system for requests, approvals, invoices, and work orders—so you can book more hours, get paid faster, and reduce downtime.
- Reduce admin time with request/approve workflows
- Turn reservations into itemized invoices (PDF + reminders)
- Keep maintenance on-track with work orders and PM templates
- Run pickup groups with RSVPs and subs—free with your account
- Improve utilization with clearer availability and visibility
No credit card required · Teams & leagues invited free
New — included free
Pickup module for rosters, sessions & RSVPs
Run adult open-skate or league pickup without another tool. Create groups, schedule sessions, track who's going, invite substitutes, and link ice time to your rink schedule—all at no extra charge with your RinkOps account.
- Email invites; pickup-only accounts for skaters who don't need billing access
- Optional tie-in to confirmed schedule reservations on your rink
Founding Rink Program
First 10 rinks: founder-led setup + locked pricing
We're partnering with a small group of operators to prove RinkOps in the real world. You get hands-on onboarding; we get your honest feedback and help shaping the product.
- $249/month per location locked for 12 months (standard $299 after)
- White-glove onboarding — CSV import, approvals, first invoice, maintenance basics
- Direct founder support for your first 90 days
- 30-day free trial — no credit card required to start
What we ask
- Run at least one real billing cycle in RinkOps
- Two short check-ins in the first 60 days
- A brief testimonial when you're happy (we'll draft it for you)
Limited to 10 locations
Built for operators, not spreadsheets
Scheduling, billing, maintenance, and pickup stay connected so changes don’t create extra work across tools.
Recent improvements: secure sign-in with MFA, insurance review workflows, renter invoice acceptance, onboarding wizard, and needs-attention alerts in the sidebar.
Pickup (free)
IncludedAdult open-skate and league pickup: groups, session scheduling, Going/Not going RSVPs, substitute invites, and optional links to rink reservations. No add-on fee.
Schedule & Reservations
Manage ice time bookings with request/approve workflows, bulk operations, and auto-generated availability. Export and import via CSV.
Invoicing & Payments
Create itemized invoices from reservations, track payments, apply tax and discounts, send automated reminders, and generate PDFs.
Maintenance & Work Orders
Track work orders, assets, and preventive maintenance. Assign techs, set priorities, and keep your facility running smoothly.
Organizations & Teams
Manage teams, leagues, and renters. Invite users, set rink associations, and control who can book at each facility.
Reports & Analytics
Dashboard with utilization rates, revenue summary, accounts receivable, cost analysis, and reservation status reports.
Approval Workflows
Multi-level approval for invoices above a threshold. Define approver chains and keep billing compliant.
Outcomes operators care about
RinkOps connects your schedule, billing, and maintenance so you spend less time coordinating and more time operating.
Save admin time
Replace spreadsheets and inbox triage with request/approve workflows and one source of truth.
Get paid faster
Tie invoices to approved reservations so billing is consistent, itemized, and easy to reconcile.
Reduce downtime
Keep work orders, assets, and preventive maintenance visible so tasks don’t slip through the cracks.
Improve utilization
Clear availability + fewer conflicts means more booked hours and fewer avoidable gaps.
Get started in three simple steps
From signup to your first reservation, we make it easy.
Sign up in minutes
Create your account and add your rink. No credit card required. Invite your team and start organizing.
Set up your schedule
Define operating hours, add organizations and teams, and create availability. Spin up free pickup groups when you run open skate or league sessions.
Book, invoice, and grow
Accept reservation requests, send professional invoices, track payments, and run reports—all from one dashboard.
Implementation that doesn’t slow you down
Start simple, import what you have, and standardize workflows across teams and locations.
Start with one rink
Pilot with one location or one sheet of ice to validate workflows and build momentum.
Import your schedule
Bring your existing schedule in via CSV and configure operating hours and availability.
Invite your team and renters
Set roles, permissions, and associations so requests and approvals follow your process.
Go live fast, expand over time
Standardize billing and maintenance workflows as you roll out to more rinks and teams.
Use cases
Whether you manage one rink or many, RinkOps helps you run a tighter operation with repeatable workflows.
Single-rink operator
- Centralize requests and approvals (less inbox triage)
- Generate invoices from reservations (less re-keying)
- Track maintenance work orders and PM tasks (less downtime)
Multi-rink operator
- Standardize scheduling and approval workflows across locations
- Consistent billing and invoicing processes (fewer exceptions)
- Shared visibility into maintenance priorities and asset history
Pickup & league organizers
- Free pickup groups with email invites and Going/Not going RSVPs
- Substitute lists per session; optional link to booked ice time
- Pickup-only logins for skaters who don't need the full operator portal
Security and access controls
RinkOps is designed so operators can confidently manage access across teams, renters, and locations.
Role-based access
Give owners, managers, staff, and renters the access they need—without oversharing.
Multi-factor authentication (MFA)
Support stronger account protection for higher-trust roles and workflows.
Secure sessions
Cookie-based sessions with best-practice protections for modern web apps.
Need a security overview for procurement? We can provide a summary on request.
Simple pricing that scales with you
One subscription for operators. Invite teams and leagues at no extra cost.
Monthly
Billed monthly. Cancel anytime.
- Full platform access
- Unlimited reservations
- Unlimited invoices
- Teams & leagues free
- Pickup module (rosters & RSVPs) included
- Email support
Yearly
$249.17/month. Billed annually.
- Everything in Monthly
- Two months free
- Priority support
30-day free trial — no credit card required. Pickup is included at no extra cost; add the maintenance module as an optional add-on.
Multi-site operator? Contact us for rollout planning.
Frequently asked questions
Quick answers to common questions from operators.
Is there a free trial?
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Is there a free trial?
+Yes—start a 30-day free trial. No credit card required.
Is the Pickup module really free?
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Is the Pickup module really free?
+Yes. Pickup groups, sessions, RSVPs, and substitute invites are included with your operator subscription—no separate pickup fee. Invite skaters by email; they can use pickup-only accounts if they don't need full billing access.
Do teams and leagues need to pay for accounts?
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Do teams and leagues need to pay for accounts?
+No. Operators subscribe; teams/leagues can be invited without extra per-user fees.
How fast can we get set up?
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How fast can we get set up?
+You can start with one rink and import schedules via CSV, then invite your team and renters to begin booking.
Can we run approvals for requests and invoices?
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Can we run approvals for requests and invoices?
+Yes—RinkOps supports operator workflows for requests/approvals and billing approvals where applicable.
Do you support multi-site operators?
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Do you support multi-site operators?
+Yes. RinkOps is designed to standardize workflows across locations and roll out progressively.
What about security?
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What about security?
+RinkOps supports role-based access and MFA options. We can provide a security overview on request.
Ready to simplify your rink operations?
Replace spreadsheets with one system for scheduling, invoicing, and maintenance. Start a free trial or request a quick demo.